Healthcare staff scheduling software for staffing agencies
See who’s available, fill the shift, and tell your staff in one step — instead of working down a phone list while the facility waits.
The 6 a.m. problem
Filling a shift shouldn’t mean working through a phone list.
A facility calls because someone is off sick and the shift starts soon. Your coordinator opens the spreadsheet, works out who might be free, and starts calling and texting. One person doesn’t answer, another said yes last week and has since changed their mind, and the facility calls back to ask where things stand.
The hard part is not typing a name into a grid. It is that availability, the schedule and the conversation with your staff all live in different places, so every change has to be made three times.
FLT for agencies keeps them together. You see who’s available before you fill the shift, you assign it in a few taps, and your staff hear about it by SMS or WhatsApp with everything they need.
What changes
- Before
- A spreadsheet, a phone list and a string of text messages.
- After
- One schedule, with staff told by SMS or WhatsApp when you assign them.
- On the day
- The shift moves in real time as staff check in and out.
- Changes
- Ask FLT Assist to move a shift and notify the person in plain language.
How it works
From an open shift to a filled one.
Scheduling is where the record of a shift starts, so everything after it — the timesheet and the invoice — has something real to build on.
See who’s available
Keep your nurses and care staff in one place and check who’s available before you fill a shift.
Assign in a few taps
Create a shift and assign it without rebuilding the week around it.
Tell your staff
Staff hear about the shift by SMS or WhatsApp, with everything they need for it.
Watch it happen
Staff check in from their phone when the shift starts, and FLT records the time and location.
Ask instead of digging
Ask FLT Assist who’s available for Saturday’s night shift, and it finds them for you.
Carry it forward
The finished shift feeds that day’s timesheet, so the schedule isn’t a dead end.
Coverage
Why a spreadsheet stops working once you have more than a few facilities.
A spreadsheet is a fine way to record a schedule. It is a poor way to run one, because it only knows what someone last typed into it.
It can’t tell anyone anything
Every shift on a spreadsheet still needs a separate message to the person working it. When the shift moves, that is another message, and nothing shows whether the first one was seen. Coordinators end up holding the real schedule in their heads and their phones.
It can’t show what happened
Once a shift starts, a spreadsheet goes quiet. You find out someone didn’t arrive when the facility tells you. With check-ins coming in from staff phones, the schedule shows the day as it unfolds, and you can see which shifts have started.
None of this needs a big internal IT team. It needs the schedule, the staff list and the notifications to be the same system, which is what FLT for agencies is.
See also: timesheets for healthcare staffing agencies.
Questions
Straight answers.
How do staff find out about a shift?
By SMS or WhatsApp, with everything they need for the shift.
Can I see who is available before I assign a shift?
Yes. Your nurses and care staff are kept in one place, so you can see who’s available before you fill the shift. You can also ask FLT Assist in plain language.
What happens if a shift changes?
Move the shift and notify the person. You can also tell FLT Assist something like “Move Maria’s Thursday shift to 2pm and notify her,” and it handles the steps for you.
Can I see whether a shift has started?
Yes. Staff check in from their phone when the shift starts, and the shift moves in real time as they check in and out.
How do I see a demo?
Book a free demo on WhatsApp or call (437) 533-7793 and we’ll walk you through it.
Keep reading
More of the system.
Next step
Stop filling shifts from a phone list.
Tell us how you schedule today and we’ll show you what the same week looks like in FLT.